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INFORMATION FOR EXHIBITORS

Booth sales will launch for those who are not sponsoring the 2024 COS Annual Meeting & Exhibition in January 2024. To be added to the exhibitor distribution list and receive an email when booth sales begin, please contact cbruce@cos-sco.ca. Thank you!

 

 

IMPORANT NOTE: SPACE ASSIGNMENT

While COS will make every effort to ensure that selected booth location is accepted, it is important to note that final placement of companies’ booth will be determined by COS in order to best maximize the space, traffic flow and take into account the potential need for social distancing. Exhibits are assigned according to sponsorship levels, booth size, exhibitor requirements and efficient use of all exhibit square footage. 2024 sponsors have first option on booth location.

 

Important deadlines

March 1 - Cancellation of reserved booth space or tabletop
   
April 2 - Final payment on booth rental
  Submission of plan or “sketch” for island/peninsula display for approval
   
April 8 - Request for hotel room drops
  Request to host a spin-off/auxiliary event
                 Submit information on any exhibitor appointed contactors
   
April 22 - Request to distribute food and beverage in the booth
  Request to use COS logo 
  Approval of any incentive
  Booth staff registration
   
May 7 - Hotel reservations at group rate

 

Exhibit move-in and move-out

Load-in and booth setup Wednesday, May 29, 1400 – 2000
GES Service Desk Wednesday, May 29, 1400 – 2000 
  Thursday, May 30, 0800 – 2000
Booth setup and move-in Thursday, May 30, 0800 – 2000
Teardown and load-out Sunday, June 2, 1400 – 1800

 

Exhibit hours

Friday, May 31, 0930–1800
Saturday, June 1, 0930–1800
Sunday, June 2, 0930–1400
 
Delegate breaks and lunches will be served in the Exhibit Hall; lunches for exhibitor representatives will be served in the Exhibit Hall from 1215 - 1245.
 
Morning break: 1030–1115
Lunch: 1245–1400
Afternoon break: 1530–1615

 

 

Contact information
 

EXHIBIT MANAGEMENT

Christine Bruce
Manager, Event Operations, Sponsorship and Exhibits 
Canadian Ophthalmological Society
cbruce@cos-sco.ca

 

EXHIBIT & FREIGHT SERVICES

GES
serviceinfo@ges.com

 

CUSTOMS BROKER

Heather James
Operations Manager
ConsultExpo Inc.
Tel: (514) 482-8886 ext. 3
heatherj@consultexpoinc.com
www.consultexpoinc.com