INFORMATION FOR EXHIBITORS
IMPORANT NOTE: SPACE ASSIGNMENT
While COS will make every effort to ensure that selected booth location is accepted, it is important to note that final placement of companies’ booth will be determined by COS in order to best maximize the space, traffic flow and take into account the potential need for social distancing. Exhibits are assigned according to sponsorship levels, booth size, exhibitor requirements and efficient use of all exhibit square footage. 2024 sponsors have first option on booth location.
If you are a non-Canadian exhibition company that is sending items to Canada, please contact Christine Bruce at cbruce@cos-sco.ca. The COS is able to provide a recognition letter in order to facilitate your entry into Canada.
Important deadlines
| March 1 - | Cancellation of reserved booth space or tabletop |
| April 2 - | Final payment on booth rental |
| Submission of plan or “sketch” for island/peninsula display for approval | |
| April 8 - | Request for hotel room drops |
| Request to host a spin-off/auxiliary event | |
| Submit information on any exhibitor appointed contactors | |
| Submit Certificate of Insurance to COS | |
| April 22 - | Request to distribute food and beverage in the booth |
| Request to use COS logo | |
| Approval of any incentive | |
| Booth staff registration | |
| April 29 - | MTCC Fire Safety Reply submission |
| May 7 - | Hotel reservations at group rate |
| May 8 - | SHOWTECH Discount pricing deadline |
| May 10 - | GES discount pricing deadline |
| May 15 - | MTCC Early Bird Deadline for Parking, Cleaning, and Internet |
Exhibit move-in and move-out
| Load-in and booth setup | Wednesday, May 29, 1400 – 2000 |
| GES Service Desk | Wednesday, May 29, 1400 – 2000 |
| Thursday, May 30, 0800 – 2000 | |
| Booth setup and move-in | Thursday, May 30, 0800 – 2000 |
| Teardown and load-out | Sunday, June 2, 1400 – 1800 |
Exhibit hours
| Friday, May 31, 0930–1800 |
| Saturday, June 1, 0930–1800 |
| Sunday, June 2, 0930–1400 |
| Delegate breaks and lunches will be served in the Exhibit Hall; lunches for exhibitor representatives will be served in the Exhibit Hall from 1215 - 1245. |
| Morning break: 1030–1115 |
| Lunch: 1245–1400 |
| Afternoon break: 1530–1615 |
Contact information
EXHIBIT MANAGEMENT
Christine Bruce
Manager, Event Operations, Sponsorship and Exhibits
Canadian Ophthalmological Society
cbruce@cos-sco.ca
EXHIBIT & FREIGHT SERVICES
CUSTOMS BROKER
Heather James
Operations Manager
ConsultExpo Inc.
Tel: (514) 482-8886 ext. 3
heatherj@consultexpoinc.com
www.consultexpoinc.com